Introduction
SSH Attorneys Incorporated (“SSH Inc.”) is committed to protecting your privacy and the
confidentiality of any personal information that you provide to us.
This Privacy Policy (Policy) describes our policies and procedures on the collection, use,
sharing, storing, and deleting your personal information.
By providing us with your personal information you:
1. agree to this Policy and consent to us processing your personal information and
2. authorize SSH Inc., its associates, service providers, and other third parties to process your personal information for the purposes stated in this Policy.
We will not use your personal information for any other purpose than stipulated in this Policy and will take all reasonable precautions to protect your personal information from unauthorized access.
SSH Inc. reserves the right to amend and update this Policy from time to time. The latest version will be available on request and on our website www.sshinc.co.za.
How does SSH Attorneys Incorporated collect personal information?
We may collect or obtain personal information about you:
1. directly from you; or
2. from public records.
3. from the public domain when you made your personal information public.
4. when you visit and/or interact with our website, Facebook page, LinkedIn page, or any
other social media platforms.
5. from other sources to comply with an obligation imposed by law.
What personal information does SSH Attorneys Incorporated process?
The types of personal information that we may process will be information necessary for our legitimate business interest and may include the following:
Personal information, including name, identity number, correspondence address, registered address, contact numbers, email address, marital status, race, gender, nationality, educational qualifications, criminal or employment history, income tax number, and VAT Registration number.
Financial information, including bank account number, bank statements payment method,
invoice records, payment records.
Any further information required for the performance and conclusion of a contract to which you are a party, or where we are obliged by law to process the information or have a legitimate interest in processing the information.
Consent: records of any consent that you have provided.
The choice of how much information is provided is always in your control, however, it should always be borne in mind that certain information may be necessary/required for us to
provide legal assistance or a legal service or comply with legislative requirements.
We may use your personal information to send you promotional information about third parties which we believe you may find interesting, and we will obtain your consent in this regard.
What we do with the personal information we collect
SSH Inc. will process your personal information in the ordinary course of our business of
providing legal services.
SSH Inc. will process your information once you have provided your consent or the processing is necessary for the conclusion or performance of a contract to which you are a party, or where we are obliged by law to process the information or have a legitimate interest in processing the information.
SSH Inc. will use your personal information only for the purpose for which it was originally collected. We may use your personal information for a secondary purpose if this is compatible with the original purpose, or where we have a legitimate interest in so doing or we are obliged by law to do so.
SSH Inc. may process your personal information for the following purposes –
1. Providing legal services.
2. Internal management, including account management, audits, internal investigations, insurance purposes, and management reporting analysis.
3. Improvement and development of our legal services.
4. Marketing communication.
5. Market research purposes; and
6. To improve and customize our website or social media presence.
SSH Inc. may share your information with our associates or service providers for legitimate purposes following applicable legislation or to perform legal services in terms of our mandate with you.
SSH Inc. will require our associates or service providers to only process such personal
information in accordance with our written instructions and to use reasonable measures to protect the confidentiality and security of such personal information.
SSH Inc. may transfer your personal information to our associates or service providers outside of the Republic of South Africa provided that:
1. we have obtained your consent; or
2. the transfer is necessary for the performance or conclusion of a contract to which you
are a party; or
3. the transfer is for your benefit, and it is not reasonably practical to obtain your consent and if it were, you would be likely to give it; or
4. the recipient of the information is subject to a law that provides an adequate level of protection substantially like the provisions of the Protection of Personal Information Act.
SSH Inc. may disclose your information to third parties:
1. if required by law; or
2. if requested by legal or regulatory authorities to report any actual
or suspected breach of the law or regulation; or
3. where your information is not identifiable and will be used for historical, statistical or
research purposes; or
4. you provide your consent.
Controlling your personal information
1. Accuracy
Your personal information should be complete, accurate, and not misleading. If you believe that any of the information in our possession is incorrect, inaccurate, or incomplete, please email us at info@sshattorneys.co.za and we will correct/update the information.
2. Retention
Your personal information will be retained for the period for which the information is.
required to serve the purpose for which it was collected, or we have a legitimate interest.
in retaining the information or for the period required to comply with applicable statutory and legal requirements.
3. Access and withdrawal of consent
You have the right to access your personal information and the right to request us to
amend, restrict the use of your personal information, or destroy or delete information.
that is inaccurate, irrelevant, excessive, incomplete, misleading, or that we are no longer authorized to retain.
You have the right to withdraw your consent to the processing of personal
information by SSH Inc. The withdrawal of your consent does not affect the processing of your personal information:
1. prior to receiving notice of the withdrawal of your consent.
2. that is in compliance with an obligation imposed by law on us.
3. as required to finalize the performance of a contract in which you are a party.
4. as required to protect your legitimate interest or our legitimate interest.
5. that is necessary for the performance of a public duty by a public body.
Security of your information
SSH Inc. is committed to ensuring that your information is secure. We have implemented appropriate physical, electronic, and managerial procedures to safeguard and secure your personal information against unauthorized access or disclosure.
Where there are reasonable grounds to believe that your personal information has been
accessed or acquired by any unauthorized person, SSH Inc. will notify the Information Regulator and you, in writing, as soon as reasonably possible after the discovery of the compromise. The notification will provide sufficient information to allow you to take protective measures against the potential consequences of the compromise.
Please always bear in mind that no data transmission over the Internet or information stored on a server accessible through the Internet can be guaranteed to be fully secure. Although we will implement reasonable measures to safeguard your personal information, we cannot guarantee the security of any information transmitted using the Internet and we cannot be held liable for any loss of privacy occurring during such transmission or electronic storage.
Links to other websites
Our website may contain links to other websites of interest or value. SSH Inc. is however not responsible for the privacy practice or content of any other website, and we suggest that you exercise caution and have regard to the privacy policy of the website in question.
How we use cookies
We may process your personal information by our use of cookies and similar technologies.
A cookie is a small file that requests permission to be placed on your computer’s hard drive.
Only once you agree, the file is added and the cookie in question helps to analyse web traffic or lets you know when you visit a particular site.
Cookies allow web applications to respond to you as an individual. The web application can, as a result of the cookies, tailor its operations to your needs, likes, and dislikes by gathering and remembering information about your preferences.
We use traffic log cookies to identify which pages are being used. This helps us analyse data about the web page traffic and improve our website in order to tailor it to our client’s needs.
The information is only used for statistical purposes and then the data is removed from the system.
Overall cookies help us provide you with a better website and browsing experience by enabling us to monitor which pages you find useful and which you do not. A cookie does not give us access to your computer or any information about you, other than the data you choose to share with us.
Cookies may be accepted or declined. Most web browsers automatically accept cookies, but you can usually modify your browser settings to decline cookies if you prefer.
Please be advised however that denying access to cookies may prevent you from taking full advantage of the website.
Direct marketing
We may process your personal information for the purpose of providing you with information.
regarding services that may be of interest to you. You may unsubscribe at any time by emailing us at info@sshattorneys.co.za
Contact information
If you have any queries concerning this Policy, you may contact us at
Telephone +27 31 065 3779
e-mail: info@sshattorneys.co.za
Information Officer: Silindile Hlatshwayo
Deputy Information Officer: Seluleko Nkosi